Facility Maintenance & Janitorial Management
Streamline Service Tracking, Optimize Resources, and Ensure Top-Notch Maintenance
Streamline your facility's maintenance and janitorial operations with this comprehensive Notion template. Manage service orders, track tasks, monitor costs, and analyze performance with ease. Perfect for businesses, property managers, and institutions seeking efficiency and organization.
Screenshots
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Key Features
- Centralized Service Management: Manage all service orders, tasks, and costs in one place.
- Real-Time Tracking: Stay updated on pending and completed tasks.
- Comprehensive Cost Analysis: Monitor material and work time costs to control expenses.
- Location-Based Insights: Analyze service trends and performance by location.
- Customizable Workflows: Tailor the template to suit your organization’s needs.
- Performance Reporting: Visualize key metrics with charts for better decision-making.
- Customizable for Any Context: Whether for companies, property managers, or institutions, the template adapts to your needs.
What is included
- Service Orders database: Keep track of every maintenance and janitorial request, from submission to completion. Monitor costs, deadlines, and statuses to ensure timely and efficient service delivery.
- Service Tasks database: Manage every task related to service orders, including staff assignments, materials used, time spent, and costs. Break down complex services into manageable actions for better tracking and execution.
- Locations database: Organize and analyze maintenance and janitorial activities across all managed locations. Quickly access pending and completed service counts, along with location-specific notes for operational clarity.
- Staff database: Monitor and optimize staff workload by tracking their assigned tasks, hourly rates, and performance metrics. Gain insights into productivity and ensure balanced task distribution.
- Reporters database: Track who reports service requests, whether tenants, supervisors, or employees. Monitor reporting frequency and ensure prompt communication to improve satisfaction and accountability.
- Charts: Visualize key performance metrics such as costs, task completion, and overdue orders. Gain actionable insights for improving service efficiency and reducing costs.
- Help Guide: This guide provides an overview of the template's features and functionality, offering tips and workflows to help you efficiently manage maintenance and cleaning services.
For Whom
This template is ideal for:
- Corporate Maintenance Teams: Manage internal maintenance and repair services.
- Property Managers: Oversee repairs and cleaning in residential or commercial buildings.
- Gyms and Fitness Centers: Track equipment maintenance and janitorial services.
- Schools and Institutions: Coordinate repairs and cleanliness efficiently.
- Office Managers: Maintain a clean and functional workspace for employees.
- Facility Managers: Analyze trends, reduce costs, and improve service performance
Format
Notion Template
* Notion Plus plan or higher can create/visualize unlimited charts. Free plans are limited to 1 chart (on the entire account). Notion Templates FAQs
